About Company
Join a dynamic team dedicated to empowering businesses to secure crucial contracts and expand their reach. Hiring.zycto stands as a pivotal partner for organizations seeking expert bid management and strategic proposal development across diverse industries. We pride ourselves on a collaborative, results-driven environment where precision and innovation are paramount. For a Bid Coordinator, this means direct involvement in high-impact projects, working alongside seasoned professionals who value your expertise in crafting winning submissions. If you’re passionate about meticulous coordination and driving success through compelling proposals, you’ll thrive in our supportive and ambitious culture.
Job Description
Are you a highly organised and detail-oriented professional with a passion for winning? Hiring.zycto is actively seeking a talented Bid Coordinator to join our growing team in Butetown, Cardiff. This is an exciting opportunity for someone who thrives in a fast-paced environment and possesses exceptional coordination and communication skills. As a Bid Coordinator, you will play a critical role in the end-to-end bid lifecycle, ensuring the timely submission of high-quality, compelling proposals that resonate with potential clients and secure new business.
Working closely with sales, technical, and leadership teams, you will be the central point of contact for all bid-related activities. Your meticulous approach will ensure all documentation is accurate, compliant, and reflective of our brand’s excellence. This role is perfect for a proactive individual eager to make a tangible impact, contribute to significant wins, and develop their career within a supportive and forward-thinking company. We value innovation, collaboration, and a commitment to excellence in all that we do. If you’re ready to take on a pivotal role and help drive our success, we encourage you to apply.
Key Responsibilities
- Manage the bid qualification process for new opportunities, working with sales to determine suitability.
- Coordinate the entire bid process from initial expression of interest to final submission, ensuring all deadlines are met.
- Develop and maintain a bid library of standard content, case studies, and company information.
- Liaise with internal subject matter experts (SMEs) to gather technical content and ensure accuracy and consistency.
- Write and edit compelling proposal content, ensuring clarity, conciseness, and adherence to client requirements.
- Conduct quality assurance checks on all bid documentation, proofreading for grammar, spelling, and consistency.
- Organise and facilitate bid review meetings, capturing feedback and ensuring revisions are incorporated.
- Manage stakeholder communication and expectations throughout the bid lifecycle.
- Maintain accurate records of all bid activity and outcomes in our CRM system.
- Identify and implement continuous improvement opportunities within the bidding process.
Required Skills
- Proven experience (minimum 3 years) in a bid coordination or proposal management role.
- Exceptional written and verbal communication skills, with a keen eye for detail and grammar.
- Strong project management and organisational abilities, capable of managing multiple projects simultaneously.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) to an advanced level.
- Ability to work effectively under pressure and meet tight deadlines.
- Excellent interpersonal skills and ability to build strong relationships with internal and external stakeholders.
- A proactive and self-motivated approach to work.
Preferred Qualifications
- APMP Foundation certification or equivalent.
- Experience with CRM systems (e.g., Salesforce) and bid management software.
- Knowledge of various industry sectors (e.g., public sector, construction, IT services).
- Bachelor’s degree in Business, Marketing, Communications, or a related field.
Perks & Benefits
- Competitive salary and performance-based bonuses.
- Generous holiday allowance.
- Private health insurance.
- Company pension scheme.
- Opportunities for professional development and training.
- Modern, collaborative office environment in Cardiff Bay.
- Regular team social events.
- Cycle to Work scheme.
How to Apply
Ready to coordinate your career to new heights? We invite you to click on the application link below to submit your CV and a compelling cover letter outlining your experience and why you are the ideal candidate for this role. We look forward to reviewing your application.
